Reuse Excel business logic with PHPExcel

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Price calculationIn many companies, business logic resides in Excel. This business logic is sometimes created by business analysts and sometimes by business users who want to automate parts of their everyday job using Excel. This same Excel-based business logic is often copied into an application (i.e. a website) and is maintained on 2 places: if the Excel logic changes, the application should also be modified. Did you know you can use PHPExcel to take advantage of the Excel-based business logic without having to worry about duplicate business logic?

Here's a scenario: You are working in a company which sells "dream cars". For every model, the company has created an Excel spreadsheet which is used to calculate the car's price based on customer preferences. These spreadsheets are updated frequently in order to reflect the car manufacturer's pricing schemes.

Your manager asks you to create a small website which accepts some input fields (Does the customer want automatic transmission? What colour should the car be painted? Does the customer want leather seats? Does the customer want sports suspension?). Based on these questions, the car's price should be calculated. Make sure all prices on the website are in sync with this Excel sheet!

Download example source code: (318.74 kb)

1. Create the Excel sheet containing business logic

Defined names First of all, we'll create an Excel sheet containing business logic. If you're lazy, download my example here. To make things easy for yourself when scripting, make sure you add some defined names on each field you want to use as input/output. Of course it's possible to work with the sheet's cell references later on, but if you want to be able to change the location of cells within the worksheet later, these defined names are much easier!

2. Download the latest PHPExcel version

You can find PHPExcel on If you want a stable version, download an official release. The source code tab on CodePlex reveals the latest Subversion source code if you want to use it.

3. Create the web based front-end

Next thing we'll do is creating a simple webpage containing an HTML form which corresponds woth the parameters you want to pass to the Excel sheet.

4. Let's do some PHP coding!

Since you came here for the good stuff, here it is! What we'll do is load the Excel sheet, pass in the parameters and use some calculated values on our resultign page. First things first: include the necessary class references:


/** Include path **/
set_include_path(get_include_path() . PATH_SEPARATOR . './PHPExcel/Classes/');

/** Class requirements */


PHPExcel is the base library which represents an in-memory spreadsheet. Since we need to interface with an Excel2007 file, we also include the required reader class.

Now load the Excel sheet into a PHPExcel object:


// Load price calculation spreadsheet
$objReader = new PHPExcel_Reader_Excel2007();
$objPHPExcel = $objReader->load("price_calculation.xlsx");


All data from the web form is passed in via the $_REQUEST array. Let's pass these to the Excel sheet. I named all form fields equal to my defined names in Excel which makes coincidence of all array keys and cell names being the same intentional.


// Set active sheet

// Assign data
$objPHPExcel->getActiveSheet()->setCellValue('automaticTransmission', $_REQUEST['automaticTransmission']);
$objPHPExcel->getActiveSheet()->setCellValue('carColor', $_REQUEST['carColor']);
$objPHPExcel->getActiveSheet()->setCellValue('leatherSeats', $_REQUEST['leatherSeats']);
$objPHPExcel->getActiveSheet()->setCellValue('sportsSeats', $_REQUEST['sportsSeats']);


PHPExcel is great success!This is actually about it. The only thing left is to fetch the formula's calculated values and we're done!


// Perform calculations
$_VIEWDATA['totalPrice'] = $objPHPExcel->getActiveSheet()->getCell('totalPrice')->getCalculatedValue();
$_VIEWDATA['discount'] = $objPHPExcel->getActiveSheet()->getCell('discount')->getCalculatedValue();
$_VIEWDATA['grandTotal'] = $objPHPExcel->getActiveSheet()->getCell('grandTotal')->getCalculatedValue();


You can use these values to print the result on your web page:


Based on your chosen preferences, your car will cost <?php echo number_format($_VIEWDATA['grandTotal'], 2); ?> EUR.


5. Summary

Embedding business logic in Excel and re-using it in PHP is not that hard. The PHPExcel library helps you simplify development: your application logic and business logic is separated. Business logic can be maintained by a business expert or key user in Excel. As an application developer, you can easily pass data in the sheet and make use of PHPExcel's calculation engine.

kick it on 

This is an imported post. It was imported from my old blog using an automated tool and may contain formatting errors and/or broken images.

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10 responses

  1. Avatar for Arik
    Arik May 11th, 2008

    Wouldn't it be hard on performance if for every calculation you will have to do it via the Excel file? I think that better option would be to parse to logic out of the Excel formula and save it as PHP code (and apply some caching to this formula so it won't be needed to read every time).

  2. Avatar for Maarten
    Maarten May 13th, 2008

    That's actually what's happening under the hood. Each formula is parsed into corrwsponding PHP code and executed.

  3. Avatar for ck862
    ck862 May 20th, 2008

    Well Done! Thank u MaartenBalliauw

  4. Avatar for alexey_baranov
    alexey_baranov August 25th, 2008


  5. Avatar for Clarkson
    Clarkson January 7th, 2009

    Great post, but what's with the wierd photo of Borat ?

  6. Avatar for serdarb
    serdarb January 7th, 2009

    very nice post...

  7. Avatar for sheshagirig
    sheshagirig June 5th, 2009

    Will it take care when 40 people use the form simultaneously?

  8. Avatar for Ilyas Kazi
    Ilyas Kazi October 9th, 2009


    Your question is interesting... Well I wonder how it will handle in case of 2 people from different region opening the same excel which is on the server needs to be opened and updated at the same time...

  9. Avatar for Jack Baul
    Jack Baul September 20th, 2010

    wow. i need to say this scripts is perfect to deal with excel business.
    Thank you very much for you share.

  10. Avatar for Jack Baul
    Jack Baul September 20th, 2010

    thanks for your sharing. this is a good scripts for excel process